Student Discipline & Grievance Procedures

Student Discipline & Grievance Procedures

Board of Trustees Policy 5.16

Administrative Disposition

  1. As designated by the Associate Vice Chancellor for Student Affairs or
    the Dean of Students or other campus or center administrator receives information that a student has allegedly violated a Board of Trustees policy, college procedure, or administrative rule, the Dean or other designated administrator shall investigate the alleged violation following which the Dean or administrator may:
    • dismiss the allegation as unfounded, either before or after conferring with the student;
    • proceed with the administrative conference as provided herein.
  2. Upon reasonable notice to the student, the Dean or other designated administrator may conduct a conference with the student to discuss the alleged violation(s).

  3. Following the conference, the Dean or other designated administrator may dismiss the allegations or impose disciplinary action as prescribed by this policy. The Dean or other designated administrator shall prepare a written letter of the disposition including the effective date of the action and provide a copy to the student and all college personnel involved in the matter.

  4. The student may appeal the administrative disposition within five college business days of receipt of the letter. Any such request must be made in writing to the Associate Vice Chancellor for Student Affairs or other designated campus administrator and must include the following:
    • The name of the individual requesting the appeal.
    • The disciplinary action being appealed and the date the disciplinary action took place.
    • The basis for the appeal.
  5. Disciplinary actions may be appealed for the following basis only:
    • New information that significantly alters the finding of fact and was not reasonably available at the time of the administrative conference.
    • A procedural error that unfairly and materially affected the outcome of the case.
    • Sanction imposed is excessive or disproportionate to the offense(s).
  6. The status of the student will not be changed during the process of the appeal except as allowed below. Any violation occurring during the appeal process may result in a change of status of the student.

  7. If the student chooses not to appeal or does not request an appeal by the appropriate date, the administrative disposition indicated in the letter will go into effect as specified.

Interim Suspension

  1. In certain circumstances, the Dean of Students or other designated campus administrator may impose an interim suspension prior to an administrative conference. Interim suspension may be imposed only:
    • To ensure the safety and well-being of a member of the college community or preservation of college property;
    • To ensure the student's own physical or emotional safety and well-being;
    • If a student poses a definite threat of disruption or interference with the normal operation of the college.
  2. During interim suspension, the student shall be denied access to the campus and/or all other college facilities, activities, or privileges for which the student might otherwise be eligible except to attend the administrative conference.

  3. The Dean or other designated campus administrator must notify the student of this action in writing and set a hearing date as soon as practical.

Appeal Procedure & Chancellor Review

  1. Upon timely notice of appeal by the student, the Associate Vice Chancellor for Student Affairs, or designated campus administrator, will review the request and may take any of the following actions:
    • Deny the appeal request
    • Accept the appeal request and modify or rescind the disciplinary findings and/or sanction imposed
    • Refer the matter for a hearing before the Student Grievance Committee. Members of the Student Grievance Committee will be appointed by the Chancellor or his/her designee.
  2. The student will be given reasonable notice of the date, time, and place of the hearing.

  3. The chairperson of the committee, appointed by the college Chancellor or his/her designee, will preside over the hearing. The hearing will be conducted in accordance with due process and pursuant to rules and procedures adopted by the committee.

  4. Proceedings will be closed to all but members of the committee, the student, the Associate Vice Chancellor or designated campus administrator, their advisors, and pertinent witnesses. The student may request an open hearing.

  5. The student, Associate Vice Chancellor or his/her designee, and committee may each have an advisor present. The student is responsible for presenting his/her own information, and therefore, advisors are not permitted to speak or to participate directly in the hearing.

  6. Following the hearing, through consensus, the committee will provide recommendation to the Chancellor on actions to be considered.

  7. The chairperson of the committee shall prepare a record of the hearing which shall include a copy of the notice of the hearing, all documentary and tangible evidence, a summary or transcript of all testimonial evidence, copies of written motions, pleas, and any other material considered by the committee, and the committee recommendations.

  8. The Chancellor will hold final ruling on all appeals and grievances.

Penalties

The Dean of Students, Associate Vice Chancellor for Student Affairs, or
other designated campus or center administrator, Student Grievance Committee, or the Chancellor may impose one or more disciplinary sanctions for violation of Board policies, college regulations, or administrative rules. Sanctions include, but are not limited to, the following:

CENSURE. Written reprimand to the student on whom it is imposed, giving official notice that subsequent violations of college policy will carry heavier penalties because of this prior infraction.

PROBATION. The student may continue to attend classes but may be prohibited from officially representing the college or participating in any extracurricular activities. Probation may be for a designated period of time or indefinite as outlined in the letter to the student. Any further violations of Board policy may lead to suspension or expulsion from the college.

WITHHOLDING OF TRANSCRIPTS/REGISTRATION RESTRICTIONS. Imposed upon a student who fails to pay a debt owed the college or who has a disciplinary case pending final disposition.

RESTITUTION. Reimbursement by the student for damage to, or misappropriation of property. Reimbursement may include appropriate service to the college to repair or otherwise compensate for damages.

NO CONTACT ORDER. Requires that one or more involved individuals have no contact through any means of communication with another party. This order remains in effect until rescinded by the Dean of Students or other designated administrator, or by written request from all involved parties.

FAILING OR LOWERED GRADE. In cases of academic integrity violations, final course grades assigned may be lowered or an "F" grade assigned.

SUSPENSION. Severs the relationship of the student with the college and college related activities under conditions which permit and anticipate the student's eventual return to the college. The conditions for readmission will be stated in the letter of disposition.

EXPULSION. Permanent severance from the college. It may be recommended by the Dean of Students, Associate Vice Chancellor for Student Affairs other designated administrators, or the Student Grievance Committee and be imposed or rescinded only by the Chancellor.

In the event any portion of this policy conflicts with the state law of Missouri, the state law shall be followed. For further information, contact the Office of the Dean of Students, ICW 219-G2, (417) 447-6966.