Article I. Duties of Officers
The President shall also be an ex-officio member of all committees, appoint committee chairs, and also may remove a chairperson at any time. The President shall see that all officers perform their duties properly and will recommend to the OTC President student nominees for college-wide committees. The President will also represent the Student Government Association at Board of Trustee meetings and shall perform all other duties that pertain to the office of President.
The Vice President shall assist the President, and in the absence of the President perform the duties of the President along with any specific duties that are appointed by the President.
The Secretary shall keep an accurate record of all the proceedings of the Student Government Association. The minutes of the meetings shall be typed with an approved copy posted in areas of student activity and, upon request, be made available to all persons. The Secretary shall also act as the Student Government Association historian and will document and maintain all Student Government Association records. At the end of his or her term, the Secretary will turn over all documents to the Student Government Association Advisor for perpetual storage.
The Treasurer shall be responsible for all records of finances, for maintaining records in accordance with Business Office procedures, and will present regular financial reports to the Student Government Association. The Treasurer will also be responsible to sign requisition forms and to audit the Student Government Association account at the end of their term. Then the Treasurer will submit this audit to the Student Government Association Advisor for approval. At the end of the Treasurers term, all documents will be turned over to the Student Government Association Advisor for perpetual storage.
The Reporter shall be responsible for the care and use of all media equipment and will record all Student Government Association activities with said equipment. The Reporter shall deal with all media in conjunction with the Public Information Office. The Reporter will coordinate with any and all publications associated with OTC. The Reporter will attend meetings of the Student Government Association, accept positions as chairperson of committees, and bring the ideas, suggestions, or concerns of students to the SGA meetings. At the end of his or her term, the Reporter will turn over all documents to the Student Government Association Advisor for perpetual storage.
Will attend meetings of the Student Government Association, accept positions as chairpersons of committees, and bring the ideas, suggestions, or concerns of students to the SGA meetings.
Article II. Elections
A. All individuals running for office must meet the requirements on the Student Government Association application form. These forms must be turned in to the Student Government Association Advisor by Friday of the first full week in April
B. Campaigning will be conducted during the fourteen (14) days preceding the Spring Picnic. A $25.00 campaign finance reimbursement will be made to all candidates from the Student Government Association budget pending verification of the expenses by the Treasurer and Advisor.
C. Voting will take place the day of the Spring Picnic. Ballots will be made available at the time of voting and each currently registered student may cast only one ballot by 6pm the day of the Spring Picnic.
D. Votes will be counted and verified with the results to be announced at the next regularly scheduled Student Government Association meeting. The ballots will be kept on file, and may be viewed by anyone for one year after the election.
E. The Student Government Association shall maintain a standing committee for the purpose of elections.
Article III. Selection of Student Government positions and terms
A. Positions within the student government will be selected by popular vote. Candidates will run for a selected position of their choice. Elected officials will be determined by who obtains the majority of votes for a selected position.
B. The officers of the Student Government Association shall serve a term of the fall and spring semesters. Officers appointed in the spring semester will serve for that semester only.
C. In the event of a position’s vacancy the President can appoint an individual to fill that position, except for the position of President which the Vice President will assume if available. The President will first make the position available to candidates who failed to win their election bid. Then the President will make the vacancy available to any current Student Government Association member. The appointee for the vacant position must then be approved by a majority vote of Student Government Association members present at that meeting before the appointee can assume their duties.
D. Elected officials who are still available will serve as the interim Student Government until those who are newly elected in the spring semester take office the following fall semester.
E. The position of Election Commissioner will be by appointment from the acting President of the Student Government Association each spring semester. After appointment the body will then vote to approve or disapprove the President’s appointee. The Election Commissioner must satisfactorily meet the guidelines as set forth on the SGA application and will serve for only the spring semester that he or she is appointed. Upon successfully meeting these guidelines the Election Commissioner will be awarded a stipend of $100.00(One-Hundred Dollars) for services rendered. The duties of this position include but are not limited to supervising the election of SGA officers at the Spring Picnic, as well as, acting as chairperson at Election Commission meetings.
F. Effective beginning in the fall semester of 2003 and going forward, the President and Secretary of the SGA shall receive $350.00 for each semester served and the Vice-President, Treasurer, Reporter and Senators of the SGA shall receive $300.00 for each semester served.
Article IV. Meetings
1. Regular meetings of the Student Government Association shall be held in a designated room with the time and schedule voted upon by a majority of the Student Government Association members present.
2. Special meetings of the Student Government Association may be called by the President or upon the request of a majority of members.
Article V. Voting
A. All Student Government Association members shall have one vote per person. All voters must be present at the time of voting.
B. The President shall abstain from voting except in times of an equal division.
Article VI. Obligations of Student Government Association Members
Each Student Government Association elected member is responsible to the OTC student body. If a Student Government Association member is unable to fulfill their duties under these guidelines, then following impeachment they may be removed from their position by a two-thirds majority vote of the Student Government Association.
Article VII. Amendments
These by-laws may be amended at any regular meeting of the Student Government Association by a two-thirds majority vote of the members present, provided the amendment was presented at the previous regular meeting, and successfully placed onto the following weeks’ agenda.
November 17, 2004 version 7