Notice of Vacancy: Accounting Technician

Qualifications & Experience

Mandatory

(M1) Associate's degree or higher from a regionally accredited institution of higher learning; (M2) One to three years customer service experience; (M3) Minimum one year cash handling/balancing activity; (M4) Proficient with computer spreadsheets and word processing programs; (M5) Social media proficient; (M6) Availability to travel between all college locations.

Desirable

(D1) Accounting experience, specifically with computerized accounting systems; (D2) Experience working at an educational institution.

Application Information & Deadline

Position Description

Position Title: Accounting Technician

Salary Classification: Non - Exempt

Responsibilities:

The Accounting Technician assists in maintaining the financial accounting records for all college funds and will be assigned to one or more of the following areas:  Cashiering, Accounts Receivable, Accounts Payable, Fixed Assets, General Ledger Accounting or Payroll.  The Accounting Technician recognizes and maintains confidentiality of work materials as appropriate; understands and carries out verbal and written directions; and can work independently in the absence of supervision, using initiative and judgment in dealing with workflow and uncertain situations. Accounting Technicians will exemplify outstanding customer service in all activities.

Authority:

Acts under the delegated authority and general supervision of the Director of Finance.

Duties:

Cashiering

1. Assists and handles student accounts receivable inquiries.
2. Provides daily cashiering and balancing of all monies due the college and prepares daily deposits.
3. Processes, transmits and balances all daily credit card transactions.
4. Assists students in enrollment of deferred payment plan.
5. Performs other duties as assigned.

Accounts Receivable

1. Assists and handles student accounts receivable inquiries.
2. Vouchers all financial aid program refunds and all other student refunds.
3. Performs data entry of miscellaneous student charges.
4. Processes and maintains all accounts receivable billings and authorizations that are necessary.
5. Handles data entry and reconciles the deferred payment plan system.
6. Handles overdue account correspondence and communication with collection agencies and Missouri Department of Revenue for state debt offset program.
7. Transmits and reconciles financial aid disbursements to student accounts.
8. Performs other duties as assigned.

Accounts Payable

1. Verifies and processes all invoices for purchases and travel reimbursements according to College policy.
2. Vouchers all invoices, travel reimbursements and payroll deductions for appropriate vendors and distributes checks.
3. Reconciles vendor statements and inquiries regarding outstanding invoices.
4. Provides supporting documentation for bond, CBHE and various grant reimbursements.
5. Prepares monthly expenditure checklist for Board of Trustees meeting.
6. Performs other duties as assigned.

Fixed Assets

1. Identifies and tags all fixed assets.
2. Records fixed asset information in the Fixed Assets File Maintenance computer module and maintains all additions, transfers and disposals.
3. Performs appropriate reconciliations to the General Ledger.
4. Performs annual fixed asset inventory control audit.
5. Performs other duties as assigned.

General Ledger Accounting

1. Organizes and enters approved journal entries.
2. Reconciles accounts payable and payroll checks monthly.
3. Reconciles Student Emergency Loan account.
4. Assists with preparation of year-end audit work papers.
5. Performs monthly sales tax calculation and payment.
6. Prepares petty cash reimbursements.
7. Assists with payroll advice and accounts payable check printing.
8. Handles telephone/receptionist duties in the absence of departmental secretary.
9. Performs other duties as assigned.

Payroll

1. Verifies time sheets for correct rates of pay, general ledger accounts, and calculations.
2. Performs data entry for monthly payroll, as needed.
3. Performs other duties as assigned.

The College:

Ozarks Technical Community College's primary mission is to provide accessible, high quality, affordable technical and general education that is responsive to the educational needs of the community and its diverse constituencies.

Ozarks Technical Community College prohibits discrimination and harassment and provides equal opportunities in its admissions, educational programs, activities, and employment regardless of race, color, religion, gender, national origin, age, marital status, sexual orientation, political affiliation, veteran status, and disabilities that include HIV and AIDS, and medical conditions. Bona fide occupational qualifications will be allowed in those instances where age, gender, or physical requirements apply to the appropriate and efficient administration of the position.