2012-13 Award Notification

Notification of Federal Student Aid Awards for 2012-13

This notification contains the terms and conditions of your Federal Student Aid awards for the 2012-13 academic year, as well as specific information on how to accept, reduce or decline your awards. The following information is very important so please make sure that you read and understand each item.

Note: The process of awarding student loans has changed.  In prior years, a student was awarded the maximum amount eligible for loans and could reduce or cancel any unwanted loans.  Students may still reduce or cancel unwanted loans.  However, if eligible, only Federal Direct Subsidized Loans are included with the financial aid awards.  If Federal Direct Unsubsidized Loans are needed by the student, a request must be made for the unsubsidized loans as indicated in the information below.

General Terms and Conditions

  • ENROLLMENT. Your financial aid award is based on full-time enrollment for each semester. Final adjustments will be made based upon verified attendance of your classes at the time your financial aid is applied to your account after the semester begins. The amount you receive from the Federal Pell Grant will depend on your hours of enrollment and attendance as follows: 1-5 credit hours less than 50%, 6-8 credit hours 50%, 9-11 credit hours 75%, 12+ credit hours 100%. If your Federal Pell Grant award is between $601 and $2281, you may not receive any payment of the award for part-time enrollment or verified attendance during a semester. Federal Pell Grants paid after a semester has ended are paid based upon final enrollment hours and verified attendance.  You can go online to Status for Financial Aid Awards for more information regarding payment of aid awards and attendance. 
  • ATTENDANCE. Once you have registered for classes, you are responsible for any tuition, fees, books, and other charges to your account. Your financial aid cannot pay for any portion of the tuition, fees, and/or books unless you attend class or officially withdraw from classes. If you do not attend class or plan to withdraw for the semester, you must contact Student Services. Failure to do so may result in you receiving failing grade(s) and non-attendance or withdrawal from classes can result in you having a balance due the College.
  • SATISFACTORY ACADEMIC PROGRESS. As a financial aid recipient, you must satisfy the academic requirements for financial aid eligibility. Please see the OTC policy regarding Satisfactory Academic Progress (SAP) for financial aid. Failure to meet Financial Aid Satisfactory Academic Progress status will result in a loss of financial aid eligibility. 
  • LATE START OR SECOND EIGHT-WEEK BLOCK COURSES.  If you have enrolled in late start or second eight-week block courses, the total amount of your financial aid will be disbursed after your class attendance has been verified.
  • LIMITATIONS.  You may receive federal student aid such as Pell Grants or student loans from only one college at a time. If you are or have received federal student aid from any other college during the 2014-15 academic year, contact the OTC Financial Aid Office immediately. Failure to do so may result in repayment liability on your behalf. Additionally, your financial aid is subject to adjustment or cancellation due to changes in regulations, expected federal or state appropriations or funds, financial situations, living arrangements, and/or discovery of data or processing error.
  • REPEAT COURSEWORK. There are limitations on the number of times Federal Student Aid will pay for repeat coursework.  Those limitations are:  1) A student may repeat a previously passed course once.  2) A student may repeat a failed course until it is passed.  Therefore, the amount of aid received from Federal Student Aid may be impacted by repeat courses for which you have enrolled.
  • VISITING STUDENT OR HIGH SCHOOL STUDENT.  If you are classified as a visiting student at OTC or are taking classes while classified as a high school student, you are not eligible for financial aid.   
  • UPDATES AND ADJUSTMENTS.  This notification is provided as your initial notification of Federal Student Aid awards.   In order to view updates to your awards, you must login to your online student account and go to Financial Aid Status By Term.  Other information is also available online as described below and in the Financial Aid area of the OTC website.

Awards Information and Updates

Now that you have read the terms and conditions of your financial aid awards, the following information explains how awards may be accepted, adjusted, reduced or cancelled.   Information is also provided regarding cost of attendance and other student aid programs.

ACCEPTING FEDERAL STUDENT AID AWARDS: Unless you notify the college in writing to decline your financial aid awards, we will consider you as having accepted your eligible financial aid awards.  You will be paid based upon your eligibility at the time of payment for each semester in accordance to the appropriate federal, state, or institutional laws, regulations, statues, or policies.

FEDERAL DIRECT STUDENT LOANS:  If your financial aid package includes student loans, you must have completed prior or are required to complete:

  1. Federal Direct Loan Master Promissory Note (MPN)
  2. Online Federal Direct Loan entrance counseling session.

If you have not completed the MPN and entrance counseling, visit http://www.StudentLoans.gov in order to complete each process. Your FAFSA PIN will be required to login. 

UNSUBSIDIZED LOAN:  If eligible, your financial aid award will include the Federal Direct Subsidized Loan.  If you require loans beyond the subsidized amount, you must request the Federal Direct Unsubsidized Loan.  In order to do so, you must complete the Request for Unsubsidized Loan 2012-13.

REDUCING OR CANCELLING AWARDS:  If you want to reduce or cancel any loan or other awards, you will need to complete a Loan Update Request online.  Be certain this is what you want before you make the request.

FIRST TIME STUDENTS RECEIVING LOANS:  In accordance to Federal Student Aid regulations, if you are a first time student at OTC, your student loan disbursement will be delayed for a minimum of 30 days after the semester begins.  Therefore, your student loan disbursement will not be included with the initial or first group of disbursements for the semester.

FINANCIAL AID REFUNDS:  Financial aid refund information is available online.  Please visit the Financial Aid Refund Schedule page for more information.  Once again, if you are a first time student at OTC, your student refund will not be included in the first group of loan disbursements for the semester.

FEDERAL WORK STUDY: The FWS program allows students to work on campus in part-time positions at a pay rate of $7.25 per hour. You must be enrolled in classes at least half time and have financial aid eligibility for consideration of employment in a FWS position. If you do choose a FWS award, your Federal Direct Student Loan award will be reduced by the amount of your FWS award. Information and openings are available for the Federal Work Study Program online.

COST OF ATTENDANCE:  The Cost of Attendance Information for Ozarks Technical Community College is available online.

DESCRIPTION OF FEDERAL AID PROGRAMS:  Visit Description of Federal Student Aid Programs for more information regarding the Federal Student Aid programs in the financial aid package.  

ADDITIONAL AID INFORMATION:  Visit Additional Types of Financial Aid online for information about other aid programs.

Thank you for taking the time to read this notification. If you have any questions, concerns, or need further information regarding financial aid, please go online at www.otc.edu/financialaid.  You may contact us in person at any OTC campus site, by email at financialaid@otc.edu  or call us at (417) 447-6900.