Purchasing
Ozarks Technical Community College endeavors to purchase the best goods and services at the lowest possible price. The complete text of the purchasing policy is contained in Section 6.02 of the Ozarks Technical Community College Policy and Procedures Manual.
The following general guidelines have been summarized for reference concerning the purchase of supplies and equipment.
- Sealed bids are required for all purchases in excess of $9,999, insuring that the purchase is not split into components less than $10,000.
- Purchases between $1,999 and $9,999 shall be purchased on a competitive quotation basis via telephone, electronic or written quote, secured by the Purchasing Department or, when appropriate, by the requesting department by attaching competitive quotes to the purchase requisition.
- All bids/quotations are to be requested in a uni form manner, and awarded to the vendor submitting the lowest bid that meets all requirements of the bid specifications. The College reserves the right to reject any and all bids. In the event of like quotations, purchases shall be made from the vendor the College determines will provide the best service. Other factors being equal, preference will be given to vendors within the College’s taxing district.
- OTC may, where appropriate, utilize standing purchase orders for recurring purchases from the same vendor for a monthly charge that does not vary significantly in established rate structure or amount, or for the purchase of goods or services from a vendor selected in response to Requests for Proposals from OTC. The standing purchase order must be approved by the President, Vice President, Dean or Director of Purchasing when total College purchases from a single vendor for the item or items purchased are in excess of $10,000 for the previous fiscal year or are expected to exceed $10,000 in the current fiscal year. The Purchasing Department will assist the requesting department in soliciting proposals from multiple vendors and present a recommendation to the Board of Trustees for approval. The process of vendor selection will be conducted every three years, or more frequently as appropriate. Once a standing purchase order has been established, an invoice will be paid pursuant to the standing purchase order.
