Attendance Policy Resources (Faculty)

Attendance Policy Resources (Faculty)

The Importance of Attendance Tracking and Student Withdrawal

Maintaining accurate attendance records and properly administrating student withdrawals is important for OTC to ensure the integrity of our programs and to remain in good standing with the Department of Education and accrediting bodies.  There are implications in terms of the financial aid dollars we receive if we do not properly report attendance and withdrawal data. Failure to follow policies can result in OTC refunding tens of thousands of dollars to the financial aid system each year. These refunds affect the quality of education we provide and our standing with the Department of Education and accrediting bodies.
This web page was created to provide clarity of the new attendance reporting policies created following a recent Department of Education audit. The below "What's New" section explains the new policies now in effect. The "How To" section provides links to OTC policies as well as tutorials demonstrating how to properly report attendance and withdrawals in seated, hybrid, and online courses.

This web page was created to provide clarity of the new attendance reporting policies created following a recent Department of Education audit. The below "What's New" section explains the new policies now in effect. The "How To" section provides links to OTC policies as well as tutorials demonstrating how to properly report attendance and withdrawals in seated, hybrid, and online courses.

Faculty: If you have not viewed the Attendance 2.0 video and completed the mandatory quiz, please do so now by clicking this link: Attendance 2.0 Video and Quiz

What's New

Click each of the below questions to read about the changes for each learning format.

What's new for seated classes?

All instructors should submit (via the MyOTC portal), on a weekly basis, the "Last Date of Attendance" (LDA) or "No Attendance" (NA)  for any student who has dropped a course or been administratively withdrawn from a course. Click the following link for instructions regarding reporting last date of attendance or no attendance for students who proactively drop a course: Attendance Reporting Instructions

 

What's new for online classes?

As of the fall 2013 semester, the definition of attendance for an online student has changed from "last date of access" (last login) to "Last Date of Attendance" (LDA). LDA is defined as the last date an instructor can verify a student submitted any assignment, quiz, exam, discussion posting, or course-related email.

All instructors (seated, hybrid, and online) are now required to record "Last Date of Attendance" (LDA) or "No Attendance" (NA) for students who proactively drop a course either before or during the semester. Click the following link for instructions regarding reporting last date of attendance or no attendance for students who proactively drop a course:  Attendance Reporting Instructions

 

What's new for hybrid classes?

For students to be withdrawn from a hybrid class, they will need to meet this criterion:

Total absences equate to 20% of seated class periods for the total semester class time. Practicum, clinical and internship attendance requirements will be determined by the appropriate department.

All instructors should submit (via the MyOTC portal), on a weekly basis, the "Last Date of Attendance" (LDA) or "No Attendance" (NA) for any student who has dropped a course or been administratively withdrawn from a course. Click the following link for instructions regarding reporting last date of attendance or no attendance for students who proactively drop a course: Attendance Reporting Instructions

 

How To

The following resources include information and instructions for reporting attendance and student withdrawals properly.